Effective Date: January 1, 2026
Last Updated: January 1, 2026
EcoEngage (“EcoEngage”, “we”, “us”, or “our”) respects your privacy and is committed to protecting personal information entrusted to us.
This Privacy Policy explains how EcoEngage collects, uses, stores, shares, and protects personal information when you visit our website, participate in our activities, communicate with us, volunteer with us, submit forms or applications, or otherwise interact with EcoEngage.
This Policy is intended to reflect applicable Indian data-protection requirements and responsible privacy practices, including the framework established under the Digital Personal Data Protection Act, 2023 (“DPDP Act”) and rules made thereunder as and when the relevant provisions become applicable. The DPDP Act establishes India’s framework for processing digital personal data for lawful purposes while recognising individuals’ right to protect their personal data.
1. About EcoEngage
EcoEngage is an Indian registered trust working to promote environmental awareness, sustainability, youth engagement, environmental education, community participation, and climate action.
This Privacy Policy applies to personal information processed through:
- our website and online services;
- registration and application forms;
- events, workshops and campaigns;
- volunteering and membership activities;
- environmental and community initiatives;
- surveys and submissions;
- email and other communications; and
- other activities operated by EcoEngage.
2. Information We May Collect
Depending upon how you interact with EcoEngage, we may collect information such as:
Personal and contact information, including your name, email address, telephone number, city, state or country.
Participation information, including your school, college, organisation, age or age group, interests, volunteering preferences, event registrations, applications, responses and participation history.
Information you submit to us, including messages, feedback, environmental reports, photographs, documents, project submissions, survey responses and other information you voluntarily provide.
Technical information, such as IP address, browser and device information, operating system, pages visited, referring website, approximate location derived from IP address, and website interaction information.
We endeavour to collect only information reasonably necessary for the relevant purpose.
3. How We Use Your Information
EcoEngage may process personal information to:
- operate and improve our website;
- respond to questions and communications;
- administer programs, campaigns, events and initiatives;
- process registrations, applications and volunteer requests;
- communicate with participants and volunteers;
- manage EcoEngage communities and chapters;
- provide updates about relevant EcoEngage activities;
- conduct environmental education and awareness initiatives;
- evaluate and improve our programs;
- maintain appropriate organisational records;
- prevent fraud, misuse and security threats;
- protect EcoEngage, our participants and our systems;
- comply with applicable legal obligations; and
- carry out purposes disclosed to you when the information is collected.
We will not use personal information for a materially unrelated purpose without an appropriate basis or notice.
4. Consent
Where we rely on your consent, we aim to provide clear information about what personal information is being requested and why it is needed.
You may withdraw consent for future processing where applicable by contacting us at info@ecoengage.org.
Withdrawal of consent does not necessarily affect processing already lawfully undertaken or information that EcoEngage is otherwise legally permitted or required to retain.
The notified DPDP framework contemplates clear, standalone notices describing the personal data collected and purposes of processing, as well as accessible mechanisms for withdrawing consent and exercising applicable rights.
5. Children and Young People
Because EcoEngage is youth-focused, we take the privacy of children and young people particularly seriously.
Under India’s DPDP Act, a child is an individual who has not completed eighteen years of age.
Where applicable law requires consent or verifiable consent from a parent or lawful guardian before processing a child’s personal data, EcoEngage will take reasonable steps to obtain such consent.
We seek to avoid collecting unnecessary personal information from children.
EcoEngage will not knowingly undertake tracking or behavioural monitoring of children, or targeted advertising directed at children, where prohibited by applicable law.
Parents or lawful guardians who have concerns regarding personal information submitted by a child may contact us at info@ecoengage.org.
6. Photographs, Videos and Media
EcoEngage may photograph, film or otherwise document certain events, programs and activities.
Where appropriate or required, participants will be informed that photography or recording is taking place and consent or parental/guardian permission will be sought.
Photographs, videos, testimonials and similar material may be used for purposes such as documenting EcoEngage’s activities, reports, educational materials, our website and organisational communications, subject to applicable consent requirements.
7. Cookies and Website Technologies
Our website may use cookies and similar technologies necessary for website operation, security, functionality, analytics and user experience.
These technologies may collect information such as browser type, device information, IP address and interactions with our website.
You may be able to control or delete cookies through your browser settings. Disabling certain cookies may affect website functionality.
Where consent is required for non-essential cookies, EcoEngage will endeavour to obtain appropriate consent.
8. Analytics
EcoEngage may use website analytics tools to understand how visitors use our website.
Analytics may provide information such as:
- number of visitors;
- pages visited;
- approximate geographic region;
- devices and browsers used;
- traffic sources; and
- general interactions with the website.
We use this information primarily to understand and improve our website and outreach.
9. Sharing of Personal Information
EcoEngage does not sell personal information.
We may share limited information where reasonably necessary with service providers that assist us with matters such as:
- website hosting;
- cloud storage;
- email;
- forms;
- communications;
- analytics;
- security; and
- other technology or organisational services.
We may also disclose information when:
- you have consented to the disclosure;
- it is necessary for an EcoEngage program or collaboration and you have been appropriately informed;
- disclosure is required by applicable law or lawful government authority;
- necessary to investigate fraud, abuse or security incidents; or
- necessary to protect the rights, property or safety of EcoEngage or others.
We endeavour to limit disclosure to information reasonably necessary for the relevant purpose.
10. Third-Party Services
Our website may contain links to third-party websites, social-media platforms, forms, resources or services.
Those services may operate under their own privacy policies and terms. EcoEngage does not control the independent privacy practices of third-party websites.
We encourage users to review their privacy policies before providing personal information.
11. Data Security
EcoEngage takes reasonable organisational and technical measures intended to protect personal information from unauthorised access, disclosure, alteration, loss or misuse.
These may include access controls, secure accounts, authentication mechanisms, backups and security measures provided by our technology providers.
However, no internet transmission or electronic storage system can be guaranteed to be completely secure.
If you believe information associated with EcoEngage may have been compromised, please contact info@ecoengage.org promptly.
12. Data Retention
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected or for legitimate organisational, legal, security or record-keeping requirements.
Different types of information may therefore have different retention periods.
When information is no longer reasonably required, EcoEngage may delete, anonymise or securely dispose of it, subject to applicable law.
13. Your Rights and Choices
Subject to applicable law and the commencement/applicability of relevant statutory provisions, individuals may have rights concerning their personal data, including rights relating to:
- obtaining information about personal data being processed;
- correction of inaccurate information;
- updating incomplete or outdated information;
- erasure of personal information in appropriate circumstances;
- withdrawal of consent where processing is based on consent; and
- raising a grievance concerning the processing of personal information.
You may submit a privacy-related request to:
We may request reasonable information to verify your identity before acting upon a request.
14. Email Communications
If you voluntarily subscribe to EcoEngage newsletters, opportunities or updates, we may use your email address for those communications.
You may unsubscribe from optional communications through an unsubscribe mechanism provided in the message, where available, or by contacting us.
We may continue to send necessary administrative communications relating to programs, applications, registrations, security or your relationship with EcoEngage.
15. International Services and Storage
Some technology providers used by EcoEngage may process or store information using infrastructure located outside India.
Where applicable restrictions or requirements govern transfers of personal data outside India, EcoEngage will endeavour to process such information consistently with applicable Indian law.
16. Public Submissions
Certain EcoEngage initiatives may allow participants to submit environmental observations, photographs, projects, reports, stories or other material intended to be shared publicly.
Where information is intended for publication, we will endeavour to make this clear when it is collected.
Participants should not submit private, confidential or sensitive personal information in content intended for public display.
EcoEngage may review or moderate submissions for privacy, safety, relevance and integrity.
17. Changes to This Privacy Policy
EcoEngage may update this Privacy Policy from time to time to reflect changes in our activities, technology, practices or applicable law.
Any revised version will be published on our website with an updated “Last Updated” date.
Material changes may also be communicated through additional means where appropriate.
18. Grievances and Contact
Questions, requests, concerns or grievances concerning this Privacy Policy or EcoEngage’s handling of personal information may be directed to:
EcoEngage
Email: info@ecoengage.org
Website: ecoengage.org
India
We will endeavour to review legitimate privacy requests and grievances within a reasonable period and in accordance with applicable law.